Camp Activity Scheduling in KidzMaps: Plan the Day and Share It

What Activity schedules helps you organize

Use class Schedule for recurring class sessions and instructor coverage. Use Schedule → Overnight camp schedules for activities within an overnight camp. This section is for overnight camps only. Keeping those two jobs clear makes it easier to describe both the enrollment and the daily plan to families.

1. Choose the camp and the dates

In the Provider Dashboard, open Schedule → Overnight camp schedules and choose your overnight camp. Day camps do not appear in this picker. Check the displayed camp time zone before entering times. Select Add activity to begin a new block.

For a repeated workshop, choose Date range & weekdays and set the first date, last date and days of the week. For an occasional event, choose Specific dates and add the dates you need. Review the selected-date count before assigning campers.

A useful planning order is to enter the fixed parts of the day first—arrival, meals or pickup where relevant—then place workshops and movement breaks around them. Leave enough transition time for your actual space and group. These are planning choices for your team; the schedule records the activities you enter.

2. Add the activity, location and assignments

Name the activity clearly: Use a title families will understand, such as Painting workshop, rather than an internal abbreviation. Set its start and end time.

Make the location useful: Name the room, field or meeting point. Add a short parent note when families need to bring something or prepare differently.

Choose the group or campers: Select the relevant session groups, or select individual campers for an activity that crosses groups. The group picker shows session dates and attending counts.

Choose the staff: Select the team members who will lead the activity, then review the summary for camper, group and staff counts.

Create and save group membership in Cabins & groups before using those groups in the activity schedule. That gives your team a reusable way to assign a workshop to the right campers without selecting everyone individually each time.

3. Use a simple rotation to check the plan

Here is an illustrative two-group rotation. Replace these names, times and locations with your own program; the example is a planning worksheet, not a live camp offering.

Read the plan once by group and once by staff member. Look for overlapping commitments, missing locations and a gap between an activity ending and the next one starting. A schedule is most useful when it matches how the day can actually run.

4. Publish the version families should use

Drafts save automatically and stay private while you prepare them. You can also use Save draft. When the dates, assignments and notes are ready, choose Publish schedule.

Parents open Bookings and expand Daily camp schedule for their booking. The published entries show the relevant children, date, start and end time, activity, camp time zone, location, assigned staff names and any parent notes you added.

Publishing is the step that makes the current plan available to families. Give parent notes a final read for clarity: write what the family needs to know, such as Bring a swimsuit and towel, and keep staff-only working notes in your team’s own process.

5. Keep changes clear after the first publication

When you edit an activity, review and publish the revised schedule. If you change the members of a group in Cabins & groups, republish the activity schedule so the published plan reflects the updated membership.

Before a new camp session, check the activity dates, session groups and staff again. A familiar group name can appear in several sessions, so use the dates shown in the picker to choose the intended one.

If the schedule should no longer be available to families, Unpublish removes the published schedule while keeping the saved draft. Use a clear family communication for any operational change that also needs an explanation.

A quick check before camp starts

Dates and local times: Every block belongs to the intended camp dates and has the correct start and end time.

Groups and individual campers: Assignments match the session and the days each camper booked.

Staff and places: The activity has a clear location and the staff choices have been reviewed.

Parent wording: Notes explain what to bring or where to meet in plain language.

Published version: The schedule is published after the latest activity or group changes.

Frequently Asked Questions

Does KidzMaps have camp activity scheduling software?

Yes. Overnight camp schedules lets overnight camp providers create dated or repeating activities, assign groups, campers and staff, add locations and parent notes, and publish daily schedules to families.

Can I repeat an activity on selected weekdays?

Yes. Choose Date range & weekdays, set the period and select the weekdays. You can also use Specific dates for individual dates.

Can a schedule use the groups I already created?

Yes. Select session groups from Cabins & groups, or choose individual campers. Campers are included on their booked days. Republish the schedule after changing group membership.

Where do parents see the schedule?

Parents open their booking and expand Daily camp schedule. They see the published activities relevant to their children, including dates, times, location and parent notes.

Can I save a schedule before sharing it?

Yes. Drafts save automatically and remain private. Choose Publish schedule when the version is ready for families.