Camp Cabin and Group Management in KidzMaps
Organize campers into cabins or day-camp groups, set capacities, assign counselors, reuse session setups and export or print assignment lists with KidzMaps.
Updated October 30, 2026
A clear cabin or group list connects the enrollment roster with the people responsible for the camp day. It helps your team see who belongs together, how much room is left and which campers still need an assignment.
KidzMaps Cabins & groups lets providers organize confirmed campers by camp session. Use cabins for overnight camps and groups for day camps, assign counselors, reuse a setup across sessions and prepare printed or CSV assignment lists. Parents can see their own child’s saved assignment in the booking.
What you can manage
Start with the specific camp and session. That date context matters: the same cabin or group name can be reused while the campers and counselors change from one session to the next.
| Task | Cabins & groups |
|---|---|
| Create the structure | Name each cabin or group and set its camper capacity. |
| Place campers | Move a camper with drag and drop or use the assignment selector. |
| Connect counselors | Choose team instructors or enter counselor names manually. |
| Reuse a setup | Copy names and capacities to another session; choose whether to include counselor assignments. |
| Prepare the handoff | Save changes, then export a CSV or print the assignment list. |
| Keep families informed | Saved assignments appear for the relevant child in the parent’s booking. |
1. Choose a camp session and create its cabins or groups
Open Provider Dashboard → Families & roster → Cabins & groups. Choose the Activity and Session. The board shows confirmed campers, the number still unassigned and the cabins or groups created for that session.
Choose Add cabin or Add group, enter a recognizable name and set Camper capacity. For example, a day camp might use Explorers and Trailblazers; an overnight program might use cabin names from its site. These are example names—use the names families and staff will actually hear.
Set capacity to the number your program has decided that unit can accommodate. The board shows its count and prevents assigning another camper to a full unit. Review your program’s staffing and space requirements separately when choosing the number.
2. Add counselors and place campers
Link a team instructor: Select the instructor under From your team. Selected instructors can view the cabin or group and its campers through their account.
Record a counselor name: Use Manual counselor names when you need a name on the assignment list. A manually entered name does not create an account or grant access.
Assign a camper: Drag the camper card into the intended cabin or group, or use the selector on the card. Move a camper back to Unassigned when an assignment needs another review.
Check the board: Review capacity counts and the Unassigned column. Search for a camper when checking a particular placement, then save your changes.
The camper cards show the name, age and grade available in the roster. Use your team’s agreed placement process and keep the final board consistent with the session’s confirmed enrollments.
3. Reuse a setup without rebuilding each session
Choose Copy cabin setup or Copy group setup to start from a saved structure. The tool can copy cabin or group names and capacities to the current, selected or all camp sessions. You can choose whether to include counselors.
When copying into the current session, camper assignments are not copied; review that session’s campers and save the resulting board. If that session already has a setup, read the replacement confirmation before applying it.
For selected or all sessions, review the target session list and the counselor option before applying. Existing campers remain in cabins or groups with matching names. The operation protects occupied units from removal or a capacity reduction that would make them too small.
Future edits remain independent in each session. When you intentionally want one cabin or group change to apply more widely, use its Edit controls and choose the current, selected or all sessions. Review the scope so a change goes to the sessions you mean.
4. Connect group assignments to the activity schedule
For overnight camps, after saving your cabins, open Overnight camp schedules to assign those groups to workshops or other parts of the camp day. The picker shows groups with their session dates, so you can select the group that belongs to the dates you are planning.
For example, Explorers can attend an art workshop while Trailblazers attend outdoor games, then switch later in the day. Add the locations, times and staff in Overnight camp schedules and publish the plan when it is ready.
If you later move campers between groups, republish the activity schedule. This brings the published daily plan into line with the latest group membership.
5. Share the right assignment list
Save changes before using Export CSV or Print. The CSV includes the activity, session, dates, cabin or group, camper, age, grade and counselors. The print view groups campers under their assigned unit and includes an Unassigned section.
Use the dated session heading to make the handoff clear. Before distributing a list to your team, check that you have selected the intended session and that the saved assignments are current. Keep camper lists within the people who need them to run the program.
Parents see their own child’s cabin or camp-group assignment within the booking after the assignment is saved. The public program page can explain how your camp organizes groups, while each family’s specific assignment stays in the booking experience.
A session handoff checklist
Right session: Confirm the camp, session name and dates.
Complete placement: Review the Unassigned column and the camper counts for every unit.
Counselors ready: Confirm the correct team instructors are linked and manual names are spelled clearly.
Saved list: Save changes before printing or exporting.
Daily plan refreshed: Republish Overnight camp schedules after changing group membership.
Frequently Asked Questions
Does KidzMaps manage cabin assignments for camps?
Yes. Providers can create cabins for overnight camps or groups for day camps, set capacities, assign confirmed campers and counselors, and save assignments by session.
Can I use groups for a day camp?
Yes. Cabins & groups supports day-camp groups as well as overnight-camp cabins. Choose the camp and session before organizing its confirmed campers.
Can I copy a cabin setup to other sessions?
Yes. You can copy names and capacities to the current, selected or all sessions and choose whether to include counselors. Review each target session; copying the setup into the current session does not copy camper assignments.
Can I print or export the assignments?
Yes. Save the board, then use Print or Export CSV. The CSV includes the activity, session, dates, unit, camper, age, grade and counselors.
Can parents see their child’s group or cabin?
Yes. The saved cabin or camp-group assignment appears for the relevant child in the parent’s booking.
Do manual counselor names give someone account access?
No. Manual names appear on the unit’s list. Select an instructor from the team to link their account to the cabin or group.
Organize the next camp session in KidzMaps. See camp management features, Plan daily camp activities, Create a provider account, Open Cabins & groups, Share private camp photos and videos, Manage overnight camper mail
